POSITION DESCRIPTION

POSITION TITLE:  Director of Finance

SCHOOL/DEPARTMENT: Finance

SALARY:  Based on Admin III scale, plus local supplement

FLSA STATUS: Exempt

REPORTS TO: Chief Finance Officer

SUPERVISES:  Payroll Team

WORK WEEK SCHEDULE: Monday – Friday; some evenings and weekends

WORK HOURS: 40

NUMBER OF MONTHS PER YEAR: 12

POSITION PURPOSE:

The  Director of Finance performs supervisory and responsible professional accounting

and overseeing the school system’s general accounting programs. This work involves supervising the activities of the payroll team in performing designated functions, auditing and maintaining general accounts and the general ledger, compiling data for various reports required by oversight agencies, and assisting outside auditors. The Director of Finance is also responsible for training district bookkeepers and financial operations when the Chief Finance Officer is absent.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough understanding of principles and practices of accounting and auditing.
• Thorough knowledge of applied fiscal laws, regulations, and school system policies and procedures concerning budgetary operations.

• Considerable knowledge of reports required by outside agencies and auditors.
• Considerable knowledge of the procedures required to maintain the general ledger and prepare trial balances.
• Considerable knowledge of the principles of supervision, organization, and administration.
• General knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state, and local laws, rules, and regulations.
• General knowledge of the current literature, trends, and developments in the field of accounting and auditing.
• Ability to maintain standard accounting and control measures for the school system.
• Ability to maintain accurate records and develop meaningful reports from those records.
• Ability to operate standard office machines and popular computer-driven word processing, spreadsheet, and file maintenance programs.
• Ability to effectively express ideas orally and in writing to school personnel
• Ability to exercise considerable judgment and initiative in planning and directing an extensive fiscal control system.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Exhibited excellence in solid communication and organizational skills.

 

EDUCATION, TRAINING, AND EXPERIENCE:

• Bachelor's Degree from an accredited college or university
• Have or working toward 15 credit hours in accounting
• K-12 Public School finance experience preferred
• Ability to operate standard office machines and popular computer-driven word processing, spreadsheet, and file maintenance programs.
• Ability to effectively express ideas orally and in writing.
• Ability to exercise considerable judgment and initiative in planning and directing an extensive fiscal control system. 
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Ability to effectively lead and manage the payroll team.
• Exhibited excellence in solid communication and organizational skills.

CERTIFICATION AND LICENSE REQUIREMENTS:

• Qualify for a performance bond
• Possess a valid driver’s license as administered by the NC Department of Motor Vehicles.

PREFERRED QUALIFICATIONS:

• Hold or be qualified to hold certification as a School Business Administrator

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Finance:

1. Secure and account for all district assets, liabilities, equities, revenues, and expenditures by state law.
2. Act as the general Accountant and preserve all accounts, vouchers, and contracts related to the school district.
3. Supervise the preparation of payrolls, the distribution of payments, the maintenance of appropriate records, and the remittance of funds as required by state and federal law.
4. Set up and control an encumbrance accounting system.
5. Monitor the collections and deposit of tuition, rental, and other monies due the Board of

Education

1. Provide information related to the financial affairs of the district
2. Obtain refunds of applicable sales taxes
3. Prepare and analyze financial statements of the school district
4. Lead and conduct training for appropriate school and department personnel responsible for district finances

Records and Reports:

1. Prepare and submit state reports as required.
2. Submit audit materials and statements as needed.
3. Annually update all salary, leave, and longevity information.

Auditing:

1. Oversee the administration of local, state, and federal audits.
2. Develop and conduct an internal audit program.
3. Audit all school accounts.
4. In cooperation with other administrators, maintain uniform procedures regarding funds collected for the various district and school programs.

Personnel Services:

1. Evaluate direct reports by Board policies and procedures.
2. Assist with the training of personnel assigned to the department.
3. Responsible for training all school bookkeepers.

Planning, Research, and Program Evaluation:

1. Implement administrative procedures, directives, and Board policies related to the Finance Department.
2. Coordinate financial services with operations in other offices and the schools.
3. Assist in the data processing operations.

DPI:

1. Establish and maintain an accounting system to detail assets, liabilities, equities, obligations, expenditures, and current and projected revenues.
2. Certify the requisition of operational funds.
3. Receipt and oversee the deposit of all money accruing to the school system.

1. Allocate funds to programs and schools with conditions governing their use.
2. Approve or disapprove necessary disbursement for fiscal claims against the school system.
3. Audit accounts of employees collecting or receiving taxes or other monies.
4. Ensure the timely and accurate preparation of required and requested reports.
5. Recommend the selection and discipline of employees to the Chief Finance Officer and the Chief Human Resources Officer.
6. Maintain liaison with other departments to serve as the financial advisor.
7. Perform other duties as assigned by the Chief Finance Officer.

WORKING CONDITIONS:

 

PHYSICAL DEMANDS

Work is considered light physical work requiring the exertion of up to 20

pounds of force.

WORK ENVIRONMENT:

Employees in this position must be physically present, work in indoor and outdoor environments, and come into direct contact with OCS staff, students, and the public.

ACKNOWLEDGEMENTS:

The following signatures acknowledge that the supervisor has verified the accuracy of the

position description has discussed position requirements with the employee and has advised

the employee's work performance expectations

 

Reviewed by: Employee's Signature Date

Approval by: Supervisor's Signature Date 

The completed and signed position description shall be maintained at the employee’s work

location shall be reviewed with the employee by his or her immediate supervisor, should be

revised as required and shall serve as the basis for all needed evaluations.

DISCLAIMER: The above statements are intended to describe the general purpose and

responsibilities assigned to this position. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.